How we use your information
This privacy notice tells you what to expect when the SH Hospitality Limited collects personal information. It applies to information we collect about:
- visitors to our websites;
- complainants and other individuals in relation to a data protection enquiry;
- people who use our services, e.g. who subscribe to our newsletter, but tickets for our products;
- job applicants and our current and former employees.
Visitors to our websites
When someone visits saracensheadweston.co.uk we collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org or www.allaboutcookies.org.
Search queries and results are logged anonymously to help us improve our website and search functionality. No user-specific data is collected.
We use a third-party provider, Mail Chimp, to deliver our monthly e-newsletters. We gather statistics around email opening and clicks using industry standard technologies including clear gifs to help us monitor and improve our e-newsletter. For more information, please see Mail Chimps’ privacy notice.
Security & Performance
SH Hospitality Limited uses a third-party service to help maintain the security and performance of the website. To deliver this service it processes the IP addresses of visitors to the website.
SH Hospitality Limited operates under the brand name The Saracens Head Weston
People who contact us via social media
If you send us a private or direct message via social media the message will be stored for up to three months unless required as part of an ongoing complaint or investigation. It will not be shared with any other organisation unless it relates to a complaint or investigation.
People who email us
We monitor any emails sent to us, including file attachments, for viruses or malicious software. Please be aware that you have a responsibility to ensure that any email you send is within the bounds of the law.
People who make a complaint to us
When we receive a complaint from a person we make up a file containing the details of the complaint. This normally contains the identity of the complainant and any other individuals involved in the complaint.
We will only use the personal information we collect to process the complaint and to check on the level of service we provide. We do compile statistics showing information like the number of complaints we receive, but not in a form which identifies anyone.
We usually have to disclose the complainant’s identity to whoever the complaint is about. This is inevitable where, for example, the accuracy of a person’s record is in dispute. If a complainant doesn’t want information identifying him or her to be disclosed, we will try to respect that. However, it may not be possible to handle a complaint on an anonymous basis.
We will keep personal information contained in complaint files in line with our retention policy. This means that information relating to a complaint will be retained for two years from closure. It will be retained in a secure environment and access to it will be restricted according to the ‘need to know’ principle.
Similarly, where enquiries are submitted to us we will only use the information supplied to us to deal with the enquiry and any subsequent issues and to check on the level of service we provide.
People who use our services
SH Hospatility Limited offers various services to the public.
We have to hold the details of the people who have requested the service in order to provide it. However, we only use these details to provide the service the person has requested and for other closely related purposes. For example, we might use information about people who have purchased tickets to carry out a survey to find out if they are happy with the level of service they received. When people do subscribe to our services, they can cancel their subscription at any time and are given an easy way of doing this.
We use a third party, IMP-UK, to provide our information communications systems, including our membership and events systems, and to manage our digital marketing however IMP-UK are only allowed to process data specifically for the purposes of The Saracens Head Of Weston and all data remains the property of SH Hospitality Limited. We will never share your data with a third party, except when legally required to do so, without your prior consent.
Under the Data Protection Act 1998, you have rights as an individual which you can exercise in relation to the information we hold about you.
Complaints or queries
SH Hospitality Limited tries to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.
This privacy notice was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of SH Hospitality Limited collection and use of personal information. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the address below and addressed to the Chief Compliance Officer.
Access to personal information
SH Hospitality Limited tries to be as open as it can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by making a ‘subject access request’ under the Data Protection Act 1998. If we do hold information about you, we will:
- give you a description of it;
- tell you why we are holding it;
- tell you who it could be disclosed to; and
- let you have a copy of the information in an intelligible form.
To make a request to SH Hospitality Limited for any personal information we may hold you need to put the request in writing to the address provided below and marked for the attention of the Chief Compliance Officer.
If you agree, we will try to deal with your request informally, for example by providing you with the specific information you need over the telephone.
If we do hold information about you, you can ask us to correct any mistakes.
Disclosure of personal information
In many circumstances, we will not disclose personal data without consent. However, when we investigate a complaint, for example, we may need to share personal information with the organisation concerned and with other relevant bodies.
In rare circumstances we may pass on personal data without consent for example, to prevent and detect crime however this will only be done within the relevant legal framework.
Links To Other Websites
This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.
Where you have provided us with consent to contact you in relation to marketing we will contact you on an annual basis to confirm we still have your consent to hold your data for marketing
Saracens Head Weston is committed to becoming as sustainable as possible. Concern for the world we live in whilst carrying out our professional activities is a priority. We aim to follow and to promote good sustainability practice, to reduce the environmental and social impacts of all our activities and to encourage our guests to do the same.
We therefore make a commitment to;
Comply with all applicable legislation, regulations and codes of practice.
Integrate sustainability considerations into our business decisions.
Buy from local suppliers wherever possible and minimise delivery requirements.
Encourage guests to minimise laundry requirements wherever possible.
Avoid travelling to meetings physically where video meeting alternatives such are available and practical.
Minimise our use of paper in brochures and other office consumables, by double sided printing or using digital versions wherever possible.
Arrange for the reuse or recycling of computer supplies and redundant equipment.
Purchase electricity from a supplier committed to renewable energy.
Ensure that any subcontractors, suppliers or designers that we employ take account of sustainability issues.
Anti-Modern Slavery Policy
Modern slavery is a crime and a violation of fundamental human rights. It takes various forms, such as slavery, servitude, forced and compulsory labour and human trafficking, all of which have in common the deprivation of a person’s liberty by another in order to exploit them for personal or commercial gain.
Saracens Head Weston has a zero-tolerance approach to modern slavery, and we are committed to acting ethically and with integrity in all our business dealings and relationships and to implementing and enforcing effective systems and controls to ensure modern slavery is not taking place anywhere in our own business or in any of our supply chains.
We are also committed to ensuring there is transparency in our own business and in our approach to tackling modern slavery throughout our supply chains, consistent with our disclosure obligations under the Modern Slavery Act 2015.
This policy applies to all persons working for us or on our behalf in any capacity, including employees at all levels, directors, officers, agency workers, seconded workers, volunteers, interns, agents, contractors, external consultants, third-party representatives and business partners.
Changes to this privacy notice
We keep our privacy notice under regular review. This privacy notice was last updated on 18th June 2021.
How to contact us
C/O Muckley Corner House